RPA IMPLEMENTATION FOR PROJECT MANAGEMENT SOFTWARE

Business Challenge:

Typically, our client/customer has multiple contracts/projects/tasks to find suitable vendors in a short time for a particular project. The time involved in doing the whole process manually is long and tedious and finally may not yield the desired results due to improper vendor selection. For this process, dedicated resources are allocated to execute this process which takes a significant effort to complete the entire process which increases cost to company and the time period.

Solution:

The aim of the project is to develop web app based software to create/manage tasks based on zip codes. The system also allows Vendors to register for this paid service and the System Admin manually approves the vendors based on qualifications and paid fees. The system sends the Task Summary only to authorized vendors in the particular zip code via sending text messages to their registered mobile numbers. Interested vendors Accept or Deny the Job Request. The system then sends the Detailed Job Request Link to the Interested Vendors who then record the responses in the portal and with related details, attachments etc..

Scope:

• The System consists of a Vendor Registration page where the System Admin manually approves the vendors based on qualification and paid service fees.
• The system admin creates the project in the system using valid login credentials for any particular zip codes
• Based on Project created for each zip code, the system automatically broadcasts the summary to vendors in the particular zip code via text messages to their registered mobile numbers.
• Interested Vendors can either Accept or Deny the job request.
• Then, the system sends the link to view/download the Project details and Register for the particular project to only Vendors who Accept.
• Interested vendors then login into the portal to submit the forms and docs required to bid for the project.
• After reviewing, evaluating and selecting the best proposals submitted by vendors another set of attachments is sent to selected vendors
• Finally after reviewing, evaluating the last set of proposal attachments looking at the profile of the vendor i.e. level of experience in the industry, professional references project/job order/contract is awarded to the Vendor.

PROCESS FLOW DIAGRAM